Rhode Island Medicaid
Please follow the Enrollment Instructions below to become an electronic submitter for Rhode Island Medicaid.
Required Documents for those applying for new Submitter IDs
The following online application must be completed and submitted to the Medicaid office prior to initiation of electronic claims submission or inquiry.
1. Electronic Data Interchange Trading Partner Agreement
To access the application, please click the following link:
Then, click "Trading Partner Enrollment Application" to begin.
We can now process 276/277 requests (claim status). If this is a transaction you would like to utilize please make sure to enroll with the payer.
Our Vendor Information
|Vendor Name - AXIOM Systems, Inc.
|Contact - EDI Team
|Vendor Code - N/A
|Phone - 602-439-2525
|Fax - 602-439-0808
|Address - 241 East 4th Street, Suite 200
Frederick, MD 21701
|Software Name - SolAce EMC
|E-mail - Support@SolAce-emc.com
Electronic Data Interchange Trading Partner Agreement
- Please click "Continue" after reading their welcome page
- Enter your Provider or Business name
- Select an identifier from the drop-down (NPI if you have one, if not use your Medicaid ID) then enter that number as the "Identifier"
- Taxonomy code is optional so no need to enter
- CNOM providers please review the additional instructions
- Press Continue
- On the following screen enter your contact information
- Select "Other" in the specify software section
- Please select "Web" as your Method of Transmission
- Enter your contact information in the EDI section
- In the transactions section, please select the following:
- 837P if you send professional claims (CMS 1500)
- 837I if you send institutional claims (UB 04)
- 835 if you wish to receive your remittance advice electronically
- On the following screen, please enter all your providers with their name, NPI, and taxonomy code
- For each provider, check the same transactions you selected above
- Once done adding all your providers, please click "Continue"
- On the final screen check the box to accept their terms then enter your name to electronically sign along with your title, then press "Submit"
- Review your information one last them then press "Confirm"
Submitting your Forms
It is recommended that you keep a record of the application tracking number so if necessary you can check the status of your application.
Waiting for a Response
Once the complete provider enrollment packet has been received, the application will be processed. Processing will take approximately 7-10 days from the date of submission.
After processing, a confirmation will be sent to you as notification to begin filing claims electronically. If neither notification, nor a returned enrollment packet is received after 2 weeks, please call their EDI Department at 1-800-964-6211.
Once you have received your Submitter ID and Password from Medicaid, please call the SolAce Support Team and set an appointment for a Mailbox setup and Test Transmission to Medicaid.
Please have 25 test claims ready for testing. Test files should consist of a variety of claims that represent the type of claims you will be submitting once production status is achieved. Test claims will not be processed for payment but will be validated against production files; therefore, they must contain valid patient procedure, diagnosis, and provider information.
From our customers
I am very pleased with our SolAce billing software and how easy it is to navigate. They have a great team who can train you to do billing even if you don’t have billing experience. Special thanks to Cathy, Gigi, and Skyler who always helps me out every time I have issues.
SolAce is awesome software. I absolutely LOVE it. For over three years I have used this software daily for multiple long term care facilities to submit claims to various MACs, Medicaid, and Medicare Advantage and Supplemental Insurance carriers. It is convenient, simple to use and far less costly than any Clearing House software I had explored. The ability to import from my Practice Management Software and Therapy Providers has reduced any RTP claims edits and denials are a thing of the past. Customer Support is “Johnny on the spot”, but terrific as they may be, it gets better - RARELY do I need to call. LOVE IT, LOVE IT, AND LOVE IT.
I think our medical office was one of the first to use SolAce in the mid 1990’s and we are still using it today for all of our electronic billing because it works ! It was simple for our staff to learn and it integrated easily with our accounting/billing program. It has been especially nice to know that the Axiom staff is there when Medicare changes something and they are right on it. They made the 5010 change a simple process plus made educational seminars available to us. Thank you to all the Axiom/ Ivertex professionals who have helped us for the last 15+ years.
SolAce has been a valuable tool that has been a life saver for my billing service for years. It has allowed me to bill professional and institutional claims with ease. Customer service @ SolAce is top rated in my opinion. The SolAce product is very user friendly and affordable. Thank you SolAce team for a great product.
Easy to use, Customer support has always been excellent, Thanks SolAce Team.
I am a new client and was having a tough time getting everything set up just right. I had to make calls to CEDI and when I called back the rep I spoke with prior even helped the 2nd rep to make sure I got all the info I needed. They definitely work as a team. Within a short period of time they had my system up and running. I never could've done it without them.
Awesome customer service every time!
I can't tell you how wonderful it is to work with your agency. They are courteous, knowledgeable,friendly, and a joy to work with - I can't say enough. Thank you!!
The service was very good. Phone answered promptly even though it was around 6 p.m. my time. Very courteous and helpful. So far I have had really good experiences with your support team.
The follow-up is outstanding - whenever there is an issue I am contacted to be sure that all is working well and to my satisfaction.
Everyone in your company is very helpful and pleasant, and they always have the quickest response time on fixing the situation.
Tech was very helpful, very patient and very professional. She knew of the issue quickly and stayed at hand until issue was resolved. Very satisifed with the service.